Payroll and HRIS Integration Using Chrome Extension

Using our PrevueAPS Chrome Extension you can immediately pull newly hired applicants from our system directly into your Payroll or HRIS system without an integration!

It's fast and easy to install, it's secure, and it's IMMEDIATE. And best of all? It's absolutely FREE. Using our extension may save you hundreds of dollars and months of time since you don't have to use an integration.

Install Chrome Extension

Install the PrevueAPS Extension by clicking on this link:

https://chrome.google.com/webstore/detail/prevue/ppngbobgafcpkhdlahlplmhcbafgbeno

 

This will open a new browser window in Chrome.

Click the Add to Chrome button.

Click Add Extension when prompted to confirm installation. Click the X in the upper right corner when you see the window that says "Prevue has been added to Chrome."

Click the X in the upper right corner when you see the message that reads "Added to Chrome."

Adding a New Hire and Mapping Fields

Using Chrome as your browser, log in to PrevueAPS.

In a separate tab, still using Chrome as your browser, log in to your Payroll/HRIS system.

Click on the PrevueAPS Chrome Extension icon.

A list of applicants who were assigned a Hired status in PrevueAPS will open on the right side of the screen, listed as Recent Hires

Search for an applicant by scrolling for the applicant using the scroll bar at the right.

Or search for an applicant by clicking on the magnifying glass icon to search by First NameLast Name or Email address. Click Search to filter your results.

**Note** If you have multiple career sites, the first selection will be the career site.

Select the desired applicant by clicking their name. This will open the applicant's profile information.

The first time you use the extension, you will need to "map" the fields. This just means that you are matching the applicant information to the corresponding field in your Payroll/HRIS system.

Click into a field in your Payroll/HRIS system that has information from the applicant's profile that you want to connect. e.g. First Name

Choose the matching field from the drop-down menu.

Continue "mapping" all remaining fields that can be matched. If you choose an incorrect field from the drop-down menu, first click the Undo/Remove Field option at the top of the list, and then choose the correct option. 

Click the Save Mappings button when all fields have been mapped.

Once the mapping is done, you will no longer have to do this step on future applicants!

To finish adding the new hire into your Payroll/HRIS system, complete the other fields required in their platform and save as usual.

 

Adding Additional New Hires

If you are no longer in your Payroll/HRIS system, log in to your Payroll/HRIS system using Chrome as your browser.

Click on the  PrevueAPS Chrome Extension icon. If you are not logged into PrevueAPS, you will be prompted to do so when you click on the extension icon.

If you are already logged into your Payroll/HRIS system, you can add additional new hires by clicking the PrevueAPS Chrome Extension icon again.

A list of applicants who were assigned a Hired status in the system will open on the right side of the screen, listed as Recent Hires for the last 180 days.

Search for an applicant by scrolling for the applicant using the scroll bar at the right.

Or search for an applicant by clicking on the magnifying glass icon to search by First NameLast Name or Email address. Click Search to filter your results. 

**Note** Using the Search option will display results for ALL applicants, not just Hired applicants.

Select the desired applicant by clicking their name. This will open the applicant's profile information and auto-fill the information for this applicant into your Payroll/HRIS system.

Clearing Mappings

At some point, you may need to clear your mapped fields. This could be because you realize that additional fields can be mapped, your Payroll/HRIS system makes a change, or that you have incorrectly mapped a field. Fixing this is simple, just click the Edit Mappings button from within an applicant's profile in the PrevueAPS Chrome Extension.

In Mapping Mode, the mapping fields drop-down menu reappears.

Follow the mapping fields instructions above to re-map, and be sure to click Save Mappings to save your changes.

Choosing Clear Fields will clear ALL mapped fields and require you to re-map the form.

Common Questions

Does the PrevueAPS Chrome Extension cost anything?

No, this is completely free!

What if there is information in PrevueAPS, but there isn't a matching field on the drop-down menu when I'm mapping?

Unfortunately, every system is different and so we may not have accounted for every field in every system, but we can definitely add that field to the extension. Contact the Support Team with a screenshot of the entry screen in your Payroll/HRIS system and indicate which field needs a mapping option. We will notify you when it has been added.

What if the information isn't populating correctly in the field?

This is most likely a mapping issue. Follow the steps for Clearing Mappings, paying special attention to what is selected for the field that was populating incorrectly. Save Mappings and populate the information again.